Gates, a Village at Wellington
2018 Annual Meeting Minutes
March 8, 2018
Call to Order:
Warner Johnson, Senior Property Manager, with Duckworth Morris called the meeting to order.
22 residences were represented. Warner Johnson and Seth Richardson represented Duckworth-Morris. Christopher Jones with Traditions Law Group was present. Proxies were sent in for this meeting. There were 22 residences and 27 proxies present representing a quorum for the meeting.
Approval of Minutes:
A motion to approve the minutes of the previous annual meeting held May 2, 2017 was made by Mr. Johnson and seconded by a Board member. Others in attended seconded the motion and it was carried.
Reports of Officers:
No officer report was given.
Reports of Committee:
No committees reported.
A copy of the updated budget was given to all in attendance. Mr. Johnson reviewed each line item explaining expenses throughout the previous year. As of 28 February, 2018 the community had $91,387.88 total assets. $5,686.55 in inter-company cash, $24,376.28 certificate of deposit, and $61,325.05 in checking. The Association holds funds in reserve for four categories: paint, ($28,638.59), guardhouse/fence (11,071.85), Paving C/D ($24,376.28), and paving/resurfacing reserve ($21,614.61). Questions arose about amount of funds in the paving reserves. Mr. Johnson reminded the attendees that if the City of Tuscaloosa had not paved the streets in error, then the Association would be considering a special assessment. There is only one street left to pave, St. James Landing. The updated monthly dues are as follows: Terrace Homes with insurance- $261. Terrace Homes without insurance- $187. Courtyard Homes- $152.
The front entrance upkeep is split with The Ridges of Wellington. The yearly entrance budget was given to all attendees. All landscaping including flowers, mulch, and shrubberies are included in the split.
Sandra Tucker and William Rey were extended as Board Members, each receiving a 3 year term. Robert Loper, who relocated, had one year left on a 3 year term. He was replaced by Ron Box who will complete the term. Two new Board members were added when Mrs. Elizabeth Glasscox expressed a desire to serve. Mrs. Glasscox and Mrs. Mary Spiegel were nominated and voted onto the Board of Directors. Mrs. Glasscox will serve three years and Mrs. Spiegel will serve two years.
No other business being brought forward, the meeting adjourned and Warner Johnson and Seth Richardson took questions in regards to individual residences and other concerns from neighbors on an individual basis.
Minutes of the Special Meeting of Gates of Wellington Board of Directors – March 8, 2017
Mr. Warner Johnson brought the special meeting of the BOD to order. The meeting was called in order to clear a grievance brought forward by Diane Layton and Teresa Golson in regards to a fine that had been levied concerning a gate that was installed without the approval of the Architectural Control Committee. After a brief discussion of the issues, and in an effort to be neighborly, the BOD rescinded the fine and allowed Ms. Golson and Ms. Layton to keep the gate that was tasteful and had been installed correctly.
There being no other business, the special meeting was adjourned.
Duckworth-Morris Realty Co., Inc.