HOA Membership Dues

Dated January 27, 2017

I hope you’ve had a wonderful holiday season! Your Annual Homeowners Association dues are due as of March 1, 2017. The fee for this year will be $225 per lot. Please mail in your payment made payable to Duckworth-Morris Realty promptly so the association will have the funds to manage your community for 2017.

Our mailing address is:
Duckworth-Morris Realty
1312 Greensboro Ave
Tuscaloosa, AL 35401

Also, be certain that your complete address is on your check to ensure that your payment is properly applied. You also may pay with a credit card for a small fee. Call the DuckworthMorris office at (205) 345-1810 and we will process your credit card payment over the phone.

So everyone is informed about our fee collection process, please note that a late fee of $50.00 will be assessed on any payments not paid by March 31st, 2017.

We here at Duckworth Morris hope that you and your family have a safe and Happy New Year!

Signed Jody Barber, property manager

See full PDF here. 

Minutes of the Board – 1/12/17

Board Meeting held January 12, 2017.

Those present were Brian Sloan, Ron Williams, Jeff Tate, Chad Adams, Dana Tant, & Kim Caldwell, along with Jody Barber and Warner Johnson Property Managers with Duckworth-Morris Realty Co., Inc.

Mr. Johnson called the meeting to order. A discussion was begun regarding current issues within the community. It was determined that the board would wait another month to be concerned with Christmas lights and a trailer that has been in a driveway. It was suggested that 3 letters be sent to residents regarding potential violations. 1) A resident needs to clean up his yard. 2) A resident needs to keep his garage door closed. The primary reason for these letters is to help keep up the appearance of the neighborhood. A third letter was recommended for a busted sewer cap on a satellite lot..

Discussion began on mowing the satellite lots. A policy was discussed regarding what would happen if residents failed to mow their lots on a regular basis. Mr., Johnson proposed that the current landscaper be contacted to see what kind of price he would offer on mowing the satellite lots so that the service could be offered to the residents. The board wants to pursue having unmowed lots mowed by the landscaper and back charged to the residents who do not do these themselves. Duckworth will contact the landscaper to discuss this scenario.

Discussion was started regarding the possibility of using one of the vacant lots for a community garden. Chad Adams will approach a vacant lot owner about using one of his vacant lots for this purpose and will get back to the board

Mr. Barber began discussion about the budget proposed at the Annual Meeting. The budget was approved with lot fees being set at $225 for 2017. Dues letters will be mailed to the residents. The board would also like the $5000 reserve fund that the HOA has to be placed into Duckworth-Morris’ Trust Account. Lisa Price (former treasurer) will be contacted to make these arrangements.

There was discussion about adding HOA Documents to Duckworth Morris’ website for the Stone Harbour HOA. Duckworth-Morris will work to get the website updated as soon as possible.

There being no further business, the meeting was adjourned.

Signed Jody Barber, property manager.

See signed PDF here. 

Minutes of the Board – 12/15/16

Board meeting held December 15, 2016

There were approximately 20 residents present, along with Jody Barber and Warner Johnson Property Managers with Duckworth-Morris Realty Co., Inc.

Mr. Johnson called the meeting to order. A brief statement was given introducing Duckworth-Morris and what responsibilities Duckworth-Morris would be handling regarding while managing the HOA. A brief question and answer time followed.

A roll call was done to determine if a quorum had been met for the meeting. It was determined that a quorum was not present. The total number of members and proxies present was 39 — 4 short of quorum. In accordance with Article 2 Paragraph 4 of the Bylaws, which allows for the adjournment of a meeting when the quorum is not met, and a new meeting to be called without notice in which the quorum requirement for a second meeting is reduced by 50%, Mr. Johnson recommended that this meeting be adjourned. A motion was made and seconded. The meeting was adjourned so that a new meeting could be called in which the quorum requirement was met. A follow up meeting was called to order by Mr. Johnson. 22 votes were now needed for a quorum. 39 member and proxy votes were present.

Discussion began about the upcoming budget. Jody Barber reported on the previous year’s expenses and proposed the new budget for 2017. A motion was made to approve the budget for 2017 with HOA dues no to exceed $255 and that the newly elected Board would finalize the amount of the 2017 dues at its fast Board meeting. The motion was seconded and carried.

Discussion was started regarding the election of new Board Members. The nominating committee nominated 4 residents – Brian Sloan, Jeff Tate, Kenny Sims, and Dana Bailey. 3 others were nominated from the floor — Ron Williams, Chad Adams, and Kim Caldwell. Nominees were given time to speak about their qualifications and desires to serve on the board. After the discussion, it was motioned that the Board be increased from 5 to 7 members and that the six members nominated who were also present at the meeting be selected as the newly elected Board. The motion carried. The following members were elected to the Board – Brian Sloan, Jeff Tate, Dana Bailey, Ron Williams, Chad Adams, and Kim Caldwell, joining Lori Crowe as the 2017 Board members.

Mr. Johnson suggested that the terms of service of the Board be staggered in order to comply with HOA guidelines. A motion was made and carried to allow the newly elected Board to assign terms of the new Board members.

There being no further business, the meeting was adjourned.

Signed Jody Barber, property manager

See signed PDF here.

Minutes of the Board – 11/16/16

Board Meeting held November 16, 2016

Those present were Jeffrey Bittinger, Brian Sloan, Lisa Lori Crowe, and Lisa Price, along with Jody Barber and Josh Thompson, property managers with Duckworth-Morris Realty Co., Inc.

Mr. Thompson called the meeting to order. Mr. Thompson stated the Board needed to finalize a budget for the upcoming year. A Board member presented the previous year’s bills to the management and the financial responsibilities of the Association. The Board had previously met and decided that fees would increase $30.00 for 2017. This will help cover the expenses and this will cover the cost for hiring the new management company. Josh Thompson with Duckworth-Morris stated that they would keep an eye on expenses and communicate with the Board to discuss where the Association stood throughout the year. The dues for the upcoming year will be increased to $230.00.

A Board member stated that they would like for the management company to drive around in the neighborhood and start gathering information concerning homeowners who are in violation of the covenants and restrictions. Mr. Thompson said that Jody Barber would drive around the neighborhood and report back to them in the near future. Mr. Thompson stated that once the information was gathered they would replace back to the Board and the Board could determine the next step. A Board member stated the it’s important to uphold the Covenants and Restrictions to help keep Stone Harbor an attractive neighborhood.

A Board member suggested that a nominating committee be formed to help form a 2017 Board. Mr. Thompson stated the the documents do allow a nominating committee to be formed but the appointees needed to be appointed by a Board member. A Board member made a motion to nominate a nominating committee and Mr. Thompson stated that the nominating committee needed to report back to the management company with the names of the individuals who wanted to serve on the Board. The nominating committee stated they would begin the process as soon as possible.

A Board member suggested that the board, along with the management company, set up a time and date for the annual meeting. Mr. Thompson stated that the annual meeting needed to be held in December in order to get the minutes out to the homeowners for the 2017 budget year. The Board suggested Carrol’s Creek Baptist Church as a location for the annual meeting because they had held it there in the past. Mr. Thompson said he would confirm with Carroll’s Creek Baptist Church a time and date for the meeting. Mr. Thompson stated Mr. Jody Barber would send out the required information for the meeting and each homeowner should receive a notice along with a proxy notice.

There being no further business, the meeting was adjourned.

Signed Jody Barber, property manager.

See signed PDF here.